We would be pleased to help you design a
menu for your next event.
If we can offer you more information or if you would
like to make an appointment, please call

Carey Barnes 
at 970.627.8144

Food for Thought
Wedding Reception Checklist
Frequently Asked Questions
Deposit & Cancellation Policies

Download the Service Contract

 

 

 

 

 

 

 

 

 

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When you first meet with your wedding coordinator, they will be asking a series of questions to place
food for thought on the style of event you desire to plan. If you have any questions - please feel free
to contact us.


How many guests will you invite? How many of those are children under 10 years? How many
highchairs are anticipated?

Where will your ceremony be held? Which venue are you interested in using for the reception?
Indoor/Outdoor? Tented or facilitated? If outdoors, are there power hookups close by?

Are you thinking of a full Formal China Setup, Casual China Setup or Disposableware?

Would you like your event to be buffet, plated or cocktail style?

Are you considering a DJ, band or an Ipod?

Have you booked your photographer, florist, wedding planner, or event designer?

Will this be an afternoon or evening event?

If your event is on site at Daven Haven Lodge, would you prefer a Hosted Bar or Cash Bar?

Hosted Bar                          Cash Bar
Full Bar                                 Full Bar
Beer/Wine Only
Wine Service w/ Dinner
Champagne Service
Non Alcoholic Bar

Will the event be themed, casual or formal?

Who is your contact person on the day of the event?

Is this a tax exempt event?

 

 

 

 

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Coming Soon...


 

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Arranging and Reserving a Date

Even if the date of the event is only tentative, please make arrangements with the catering office so
that we can at least get you on our records. Any event bookings need to be arranged at least 10 days
before the event. A $500 deposit holds the date and will be deducted from your final bill. The details
and specifics need to be confirmed so we may determine which of the services we offer would best fit
your needs. After we have finalized all the details of your special event, any cancellations and final
changes, including the customer guarantee count MUST be turned in TEN business days prior
to your function. Charges will be incurred if you make any cancellations or changes after that time. If you
do not contact us with a final count within the TEN business days allowed, we will prepare for the
estimated number and charge accordingly.

Guarantee Policy

The guaranteed number is the established minimum number for billing purposes on all service functions.
If fewer guests attend than guaranteed, you will be charged for the guaranteed number. If the number
of guests attending exceeds the guarantee you will be charged an additional 25% over and above
regular charges for the extra guests.  If you think you may have additional guests it will be less costly                                                               to guarantee them in advance.

Stone Creek Catering reserves the right to substitute other available food and services if necessary when

the guaranteed number of guests is exceeded or when the guaranteed number is received less than TEN DAYS prior to the event.

Food and Beverages

All Federal, State, and local laws with regard to food and beverage purchases or consumption are
enforced. All food and beverages must be purchased from Stone Creek Catering/Daven Haven Lodge.   

Guests or other invitees may not bring any food or beverage of any kind, with the
exception of wedding cakes, into Daven Haven Lodge. Daven Haven prepares your menu selections
based on the guaranteed number of guests. There will be ample amounts to ensure that all guests at
the event enjoy an attractive and plentiful selection of food. "What happens if there is left over food?" 
"Since I am paying for the food, can I take whatever is left?"
 Due to Health Department regulations
(storage and temperature) and liability insurance concerns, leftover food will be disposed of.  However
we will pack a "to go" selection of food for the bride and groom that has been stored properly. All
alcoholic beverages must be consumed within Daven Haven Lodge premises; open containers or glasses
of such beverages may not be taken off premise.

Buffet Staffing

As a general rule of thumb, we staff 1 server for every 20 guests. Depending on how large your guest list
is or how extensive your menu & service style is, staffing may increase up to 1.5 servers/20 guests.
Behind the scenes, cooks for plated affairs usually comes to a total of 3-5 persons for a shorter period
of time than the service staff.

Bar Staffing

For alcohol service you need 1 Bartender and 1 Bar Back for every 75 guests. The charge for bartenders
is $25/hour.  The hours covered by this charge are the actual hours of the event and 2 hours prior to the
event and 2 hours after the end of the event.  For example if your event lasts 4 hours than you will be
charged 8 hours for the staff.  For off premise events driving time to and from the event is also added.

Food Displays & Tablescapes

For events that require food displays or tablescapes there will be a charge of $75 and up depending
on how many stations and how elaborate the food displays or tablescapes are designed.  

Reserving a Location

Whether the event is to take place on premises or off premises, the location reservation needs to be
confirmed before we will deliver. For off site events we will be happy to arrange for tables,
tablecloths, chairs, glassware, plates and other equipment needed, that our catering department will
need for serving food and beverages.  We prefer to handle the rentals to ensure we have everything
needed for your perfect event. All rental invoices are shared with the client.

Price Quotes & Estimates

Price quotes, verbal or written, are subject to change up to 30 days prior to your event, due to
fluctuations in food costs or increased costs of operation. All food and beverages served are subject
to a 20% service charge and a Grand County sales tax of 7.9%. In the case of extensive set up and
clean up requirements needed of staff, a fee may be applied to the bill, to cover those additional hours
of service.    

What is the Service Charge?

The service charge is not a gratuity, but is an additional charge that is used to cover certain additional
costs that are associated with each event.  These costs include the following: Administrative costs such
as appointments, scheduling, ordering, paperwork, banking and any possible credit card fees
(if applicable).  We also have other indirect costs such as office & setup staff that work behind the
scenes on every event, but aren't included in your labor fees. Commissions and bonuses to this staff
for their work on your event also come from this service charge. Liability insurance to cover any damages
or injuries caused by our staff or our equipment to any guests or property.  This relieves the client of 
liability or responsibility when an accident is our fault. Vehicle insurance and costs not covered by a
delivery/fuel charge. The service charge helps offset the costs of going the extra mile, such as handling
the rental equipment and assisting with the non-catering related elements of a party, wedding or event.

Wedding Cake Service

Stone Creek Catering does not charge for Cake Cutting Service.  

Personal Property

Stone Creek Catering is not responsible for any personal property, equipment or supplies belonging to
or rented by the host for any off site events. Stone Creek Catering will not assume or accept
responsibility for damage to, or loss of, personal articles or rented equipment left in the banquet
facilities prior to, or following any function.

After Your Event is Over  

When your event is off premises the Venue's rules will determine what Stone Creek Catering's end of
the party responsibilities are. 

Policies for On Site Events at Daven Haven Lodge

All bands or DJ's must finish their last set by 12:00am. The banquet room must be vacated by 12:30 a.m. 
Last call will be given on all cocktail service no later than 11:45 p.m. Daven Haven Lodge reserves the
right to control all functions held on the premises, and to discontinue service of alcoholic beverages at
any time, if, in the judgement of management, it would be in the best interest of Daven Haven, and the
guests, to do so.

At the end of your event your only responsibility is to clear the room of any decorations that you want to
keep.  Clean up is the responsibility of the Stone Creek Catering/Daven Haven Staff.  Any decorations
that are left will be disposed of unless prior arrangements have been made with management. 

Daven Haven does not allow the affixing of anything to the walls, floor, furnishings, or ceilings with
nails, tape, staples, tacks or any other substance. The host or sponsor of an event assumes responsibility
for any and all damages to, or loss of property from, the banquet room or other areas of the banquet hall
caused by the guests, invitees, or independent contractors affiliated with the function.

Daven Haven Lodge has limited space available to store personal property, equipment, or supplies
belonging to or rented by the host. We will be happy to work with you in setting up the time the property
can be brought in and where it can be stored. However Daven Haven will not assume or accept
responsibility for damage to, or loss of, personal articles or rented equipment left in the banquet
facilities prior to, or following any function.

On site, at Daven Haven Lodge, we offer our Banquet room facility, year-round, with maximum seating of
100 guests. During the summer , our outdoor garden pavillion area may host up to 200 with additional
tenting. For events booked outside, there is a possibility of moving the event indoors to the banquet
room if inclement weather is forcasted. This decision will be made by the Sales Associate on the morning
of the event.

 

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A “$500 Non-Refundable Deposit” must be received to be considered “booked/confirmed” with Stone
Creek Catering (from here on referred as SCC) to hold your event date.  This booking fee takes place
only after client(s) have had a personal price ”Cost Estimate Proposal” completed for their event date
with a member of Carey’s Stone Creek Catering event planner.

A “50% Deposit” of your “Proposal Estimate” balance is due 60 days prior to event date.  

Payments: We require a credit card to guarantee payment for you outstanding balance. The credit card
will be charged the day after your event unless other payment arrangements have been made in writing
(to ensure that any and all additional charges are applied to your final billing statement as per the cost
estimate proposal). Please make certain that the credit card number that you are giving to us is the credit
card that you wish to have the balance paid with.

Final Details: Ten days prior to your event, your guest count and all final details are due.  You will be
billed on the final number of guests given or the number attending which ever is greater. Any changes
after this time is not guaranteed and may result in a service fee being assessed. All rental equipment
and delivery date will also be finalized at this time.  Any additions of guest count, services, or rentals
beyond the estimated total for the event that are expected to exceed $1000 will need to be paid prior
to the event. 

Any changes in your menus or event details including changes in service hours, will be made to your
final invoice, which will be forwarded to you no later than seven (7- 10) days after the event date.

Cancellation Policy

All cancellations must be received in writing, addressed Stone Creek Catering PO Box 1528 Grand Lake,
Colorado 80447.  Cancellations via Facsimiles: date and time acknowledgement is the client’s responsibility. 
Please call to be sure fax was received.  Cancellations via e-mail will NOT be accepted.

Cancellations received outside of 30 days of the event date, will forfeit the entire “$500 Non-Refundable
Deposit”. Cancellations received within 60 days of the event date, will forfeit the $500 deposit and any
payments received for the “50% Deposit”.

 

Additional Policies

Once the event season begins (June – Sept) SCC will allow one hour answering final questions
and finalizing details for your event.  Any additional time necessary will be billed a consultation
fee of $50/hour. In addition to the contract you will have received a written menu, beverage,
and total cost estimate contract for your event. This estimate will be signed and sent back no
later than 10 days from date received to consider food and beverage pricing agreement.  Due
to seasonal changes in the market, prices foods and beverages will be subject to price
changes until the menu contract is signed and received.

 

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